APPLICATION PROCESS

NONDISCRIMINATION POLICY 

• We do business in accordance with Fair Housing Law.
• We do not discriminate among Applicants based on membership in a protected class including, race, color, religion, sex, sexual orientation, national origin, disability, marital status, familial status, source of income, or any other protected class as defined in any federal, state or local law.

SCREENING GUIDELINES

Complete Application

• Each Applicant over the age of 18 must submit an individual Application.
• Applications must be signed and dated. We will not review incomplete Applications.
• Applicants must show two pieces of identification. One must include a photograph.
• We will accept the first qualified Applicant(s).

Acceptable Forms of ID

1. SSN
2. Valid Permanent Resident Alien Registration Receipt Card
3. Immigrant Visa
4. ITIN
5. Non-immigrant Visa
6. Any government-issued ID regardless of expiration date
7. Any ID or combination of ID’s that would permit a reasonable verification of identity

Prior Rental History

Credit History

• We may require you to submit a copy of your credit report obtained within the past 30 days.
• Negative credit reports may result in denial of application. Negative reports include, but are not limited to: late payments, collections, judgments, total debt load, and pending bankruptcy excepting nonpayment balances that accrued during the COVID-19 Protected Period (April 1, 2020 – Febrary 28, 2022.)

Criminal History

• Criminal convictions or pending charges which may result in an application denial include, but are not limited to: drug-related crimes, person crimes, sex offenses, any crimes involving financial fraud (including identity theft or forgery), or any other crime that would adversely impact the health, safety or right of peaceful enjoyment of the premises of the Residents or Owner/Agent but not including pending charges or crimes that are no longer illegal in the state of Oregon, or charges that are pending but for which the Applicant is presently participating in a diversion, conditional discharge or deferral of judgment program on the charges.
• Criminal history will be evaluated on a case-by-case basis, taking into consideration the nature and severity of the incidents that would lead to denial, the number and type of incidents, the time that has elapsed since the date the incidents occurred, and the age of the individual at the time the incidents occurred.
• Applicants are encouraged to provide Supplemental Information to explain, justify or negate the relevance of potentially negative screening outcomes.

Explanations/Exceptions

• All Applicants may submit a written explanation with their Application if there are extenuating circumstances which require additional consideration.
• If, after making a good faith effort, we are unable to verify information on your Application, or if you fail to pass any of the screening criteria, the application process will be terminated.
• Applicants may be rejected based on the demeanor in which they treat the Owner/Agent or other parties present.

FALSIFICATION OR MISREPRESENTATION OF ANY PART OF THE APPLICATION WILL BE GROUNDS FOR DENIAL.

Approval/Acceptance Process

If your Application is approved, please be advised of the following process and timelines for move-in:

• Upon notification of Application approval, Applicant must tender the Deposit-to-Hold in the full amount of the required Deposits, in certified funds only within two business days, unless otherwise agreed. Failure to submit funds timely may result in denial of tenancy.
• All Applicants must sign and return the Deposit-to-Hold Agreement. If Applicant is out of the area, signature must be notarized and original sent to Owner/Agent promptly. Failure to sign the Deposit-to-Hold or mail notarized forms within two business days may result in denial of tenancy.
• Rent begins the day after the Owner/Agent receives the Deposit-to-Hold or the day the unit is move-in ready, whichever comes last.
• Upon notification of Move-in Date, Tenant must transfer all applicable utilities as outlined below to begin on that date. Failure to set up utilities by the scheduled Move-in Date (regardless of whether or not the Tenant(s) takes occupancy on that date) may result in denial of occupancy until such time as utilities are transferred and any amounts owing are paid.
• If the Rental Agreement is secured by a Co-Signer, all finalized, original Co-Signer documents must be presented at time of move-in, or transfer of possession will not occur until they are delivered, but Rent will accrue from the original Move-in Date.

Rent accrues from the date the property is ready or the Date of Approval, whichever comes last, regardless of when Applicant/Tenant moves into the Dwelling Unit.

Applications are valid for 60 days from the date of submission for any properties owned or managed by Owner/Agent.

Owner/Agent may refuse to accept an Application under the following circumstances:

Screening Guidelines – Low Barrier

In addition to the screening criteria listed on page 1, Low Barrier screening criteria will be applied as follows:

1. Criminal History
   Denial for criminal history will not include the following:
   • An arrest that did not result in conviction, unless pending on the date of Application; participation in or completion of, a diversion or a deferral of judgment program; a conviction that has been judicially dismissed, expunged, voided or invalidated; a conviction for a crime that is no longer illegal in Oregon; a conviction or determination through the juvenile justice system; a misdemeanor conviction with a sentencing date older than three years; or a felony conviction with a sentencing date older than seven years.
   
   
2. Credit History
   Screening for credit history may require a credit score of at least 500, but will not include:
   • Insufficient credit history; past due collections less than $1000; damage balances owed to prior Landlords of less than $500; discharged bankruptcy; Chapter 13 bankruptcy under active repayment; medical, vocational or educational training debt.
3. Rental History
   Screening for rental history will not include the following:
   • Eviction history if the case was dismissed or won by the Applicant; an eviction judgment more than three years old; an eviction judgment less than three years old if the basis for the action was a No-Cause Notice, or judgment was issued by default and Applicant can provide credible evidence that they had already vacated the unit at the time the notice was served; or a judgment that was subsequently set aside or sealed.
   • Owner/Agent will only deny for rental history reports that indicate Rent defaults; three or more material violations of the Rental Agreement one year prior to application AND that resulted in notices issued to Tenant; an outstanding balance due for a prior tenancy over $500; termination of tenancy for cause; or insufficient rental history unless Applicant in bad faith withholds rental history information.

Low Barrier screening criteria for non-financially responsible Tenants is identical to above , but only for factors related to maintaining the property, and for conduct consistent with the health, safety and peaceful enjoyment of the premises by other Residents or the Landlord and to evaluate prospective Tenants’ ability to comply with the Landlord’s Rules of Residency. A Landlord may not screen a Non-Applicant Tenant for financial responsibility.

Upon receipt of Application, Owner/Agent will notify each Applicant in writing of the determination within two weeks of completing the evaluation. If Application is denied, Applicant will receive an explanation of the reasons and a further explanation of why any Supplemental Evidence provided did not adequately compensate for the factors leading to the denial.

I certify that I received a copy of this form and hereby authorize Owner/Agent to do a credit check and make any inquiries deemed necessary to evaluate my tenancy and credit standing – including but not limited to, credit reports. I understand that I have the right to dispute the accuracy of any information provided by a screening service or credit reporting agency.